Special Events Guidelines

Please Note:  The State is currently in COVID Phase 3.  Applications are reviewed adhering to Open Safely Guidelines at the time of your submittal.  Maximum capacities are subject to adjustment/reduction with future Phasing changes.
 
Phase 3 Guidelines & Limitations:  
The plan shall specifically identify the method of ensuring compliance with the Occupant Capacity, Social Distancing and Safety Rules, management and staff guidelines, the cleaning guidelines for the areas that are outlined below, with the additional guidelines provided at www.OpenSafely.la.gov.
the occupant capacity for any event or venue during the Phase 3 period is limited to the following requirements and by the ability to maintain a minimum of 6 feet of social distance between individuals and small groups. Specifically;  Outdoor events and venues, such as amusement parks, theme parks, sports parks, fairs, festivals, and carnivals shall be limited to the stricter of the following:
 
 Outdoor events shall be limited to no more than 50% capacity of any single outdoor space where individuals who are not immediate household members are unable to maintain strict social distancing of six feet between others.
 One person per 30 square feet of net usable area within the fenced-in or contained area.  Indoor venues, such as circuses, trampoline parks and concert and music halls shall be limited to the stricter of the following:
 
 A maximum of 250 persons in any single indoor space at the same time.
 
 One person per 30 square feet of net useable floor area. The floor area used for displays or attractions shall be excluded from the net useable floor area for occupant capacity calculation.
 
 Shall not exceed 50% of the normal capacity as established by the Life Safety Code for the specific use of each space, or as posted by order of the State Fire Marshal.
 
 Fixed seating shall be reduced to 50% of normal capacity, or to 250 seats, whichever is less. Seating shall be assigned in a manner that will allow for 6-feet of separation between non-related groups.
 
 Only events controlled by invitations, ticket sales, or by reservations are included in this phase.
 Outdoor events, venues, fairs, festivals, carnivals, etc. shall be limited to controlled, fenced in settings only. General admission events where capacity and crowd control cannot be maintained will not be considered. EXCEPTION: A reopening plan submittal will not be required for outdoor events, venues, fairs, festivals, carnivals, etc. held on less than 5 acres of property.
Food service areas, if provided, shall comply with the Phase 3 guidelines for Restaurants, Cafes and Coffee Shops. Document compliance with the seating arrangements and additional guidance provided in those guidelines with your request. Food should be consumed in designated areas so that face coverings may consistently be worn throughout all other areas of the venue.
 
 Any alcohol sold and consumed shall be limited to a single area, or Beer Garden, that shall be clearly marked and comply with the Phase 3 guidelines for alcohol sales at Sports Events. The seating area shall be limited to the Beer Garden area. Document compliance with the seating arrangements and additional guidance provide in the Sports and Athletic Events guidelines with your request.
 
 Any area where attendees may form a line, such as entry ticketing, concessions/food, shows or other attractions must be clearly marked with 6 foot or greater distancing floor/ground markings. Adherence to 6 foot or greater distancing at any line-forming areas must be strictly enforced by event staff, and a plan for such enforcement must be included in the submitted reopening plan.
 
 Use of face coverings must be strictly enforced at all times while on premises. This pertains to indoor venues as well as outdoor fairs and festivals. Signage promoting proper face covering usage must be displayed throughout the venue.
 
 Cashless or touchless transactions should be encouraged.
 
 Any ride or similar amusement must be sanitized between each group of riders/users.
 
 Hand washing/sanitizing stations must be provided throughout the venue. 
 
The event must cease operation at 11:00 p.m. and all attendees are required to depart from the venue.
 
 Provide the registration number for the business or venue that is issued to you through “OpenSafely” (https://opensafely.la.gov/) with your request.
 
 Plans are to be emailed to Open.Safely@la.gov for review by the Office of State Fire Marshal and the Louisiana Department of Health. Every attempt will be made to provide a response to you within 10 business days of receipt. A response may not be provided for venue requests for which guidelines are not yet available.
 
 Maximum capacities are subject to adjustment/reduction with future Phasing changes.